1. Introduction

This policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, www.campevolution.co.uk [the website] and Camp Evolution Ltd [the website owners]. Furthermore, the way this website processes, stores and protects user data and information will also be detailed within this policy.

2. The website

This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies with all UK national laws and requirements for user privacy. Certain widgets used in building our website contain Google Fonts. Google is GDPR compliant. Read Google's Privacy Policy

3. Use of cookies

3.1    What are cookies?

Cookies are small files saved to the user’s computer’s hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.

3.2    What do we use cookies for?

We may use cookies to remember personal settings you have chosen on our website. In no other context do we use cookies to collect information that identifies you personally. Most of the cookies we set are automatically deleted from your computer when you leave our website or shortly afterwards.

We use anonymous session cookies (short-term cookies that disappear when you close your browser) to help you navigate the website and make the most of its features.

This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.

Should users wish to deny the use and saving of cookies from this website onto their computer’s hard drive, they should take necessary steps within their web browser’s security settings to block all cookies from this website and its external serving vendors.

4. Personal information

Whilst using our website you may be required to provide personal information (name, address, email) in order to communicate with us via email. We will use this information to respond to you by email. We will ensure that all personal information supplied is held securely in accordance with the General Data Protection Regulation (EU) 2016/679, as adopted into law of the United Kingdom in the Data Protection Act 2018.

Further, by providing telephone and email details, you consent to Camp Evolution Ltd. contacting you using that method. You have the right at any time to request a copy of the personal information we hold on you. Should you wish to receive a copy of this, or would like to be removed from our database, please contact us at talktous@campevolution.co.uk

5. Information collection and use

5.1    How do we collect information?

Camp Evolution Ltd. collects information in two possible ways:

  • When you directly give it to us (“Directly Provided Data”) When you sign up for our newsletter, purchase our products or communicate with us, you may choose to voluntarily give us certain information – for example, by filling in text boxes or completing registration/contact forms. All this information requires a direct action by you at that time in order for us to receive it.
  • When you give us permission to obtain from other accounts (“User Authorised Data”) Depending on your settings or the privacy policies for other online services, you may give us permission to obtain information from your account with those other services. For example, this can be via social media or by choosing to send us your location data when accessing our website from your smartphone.
  • How long do we keep your data for? Camp Evolution Ltd. will not retain your personal information longer than necessary. We will hold onto the information you provide either while your account is in existence, or as needed to be able to provide the Services to you, or (in the case of any contact you may have with our team) for as long as is necessary to provide support to you and any trend analysis we may perform.
  • If legally required, or if it is reasonably necessary to meet regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our Terms and Conditions, we may also retain some of your information for a limited period of time as required, even after you have closed your account or it is no longer needed to provide the Services to you.

6. Newsletter & Registration Forms

Camp Evolution Ltd. will not sell or rent your personally identifiable information, gathered as a result of subscribing to our newsletter or by registering for our services through our third party booking platform Active Network LLC. Review Active Network’s Privacy Policy here. 

When you chose to receive our newsletter (join our VIP Community), we will store the personal information you provide to us on our email marketing platform (review MailChimp's Privacy Policy here). We will only use your personal information to keep you updated on Camp Evolution Ltd.’s events, activities and any offers regarding our products and services.  We will also share any news that we feel is relevant to parents/guardians of pre- and early teens.

Once you have registered for one of our events, we may store your personal information on our secure company server.  This information will be used for the purposes of making risk assessments, health and safety assessments and any relevant safeguarding activities. Review our company server's Privacy Policy here.

6.1    Choosing how we use your data

We understand that you trust us with your personal information and we are committed to ensuring you can manage the privacy and security of your personal information yourself.

With respect to the information relating to you that ends up in our possession, and recognising that it is your choice to provide us with your personally identifiable information, we commit to giving you the ability to do all of the following:

  • Your details
    You can verify the details you have submitted to Camp Evolution Ltd. by contacting our team talktous@campevolution.co.uk.
     
  • Releasing data
    Our security procedures mean that we may request proof of identity before we reveal information, including your e-mail address and possibly your address.
     
  • Updating your details
    You can also contact us by the same method to change, correct, or delete your personal information controlled by Camp Evolution Ltd. regarding your profile at any time. Please note though that, if you have shared any information with others through social media channels, that information may remain visible, even if your account is deleted.
     
  • Removing your details
    You are also free to close your account through our account settings. If you do so, your account will be deactivated. However, we may retain archived copies of your information as required by law or for legitimate business purposes (including to help address fraud and spam). You can always feel free to update us on your details at any point by emailing us at talktous@campevolution.co.uk.
     
  • Unsubscribing
    You can unsubscribe from receiving marketing emails from us by clicking the “unsubscribe” link at the bottom of any email. Once you do this, you will no longer receive any emails from us.
     
  • Requesting a copy of your data
    You can request a readable copy of the personal data we hold on you at any time. To do this, please contact us at talktous@campevolution.co.uk

7. Third-Party Data Processors

We may use service providers who process your personal data outside of the EU.  Before engaging with any third-party data processor, we will assess their compliance with GDPR and any relevant data protection laws.

We regularly assess all third-party arrangements for compliance with GDPR. For further information on the third parties we currently use please email us at talktous@campevolution.co.uk.

Please note, we are constantly reviewing how we process and protect data. Therefore, changes to our policy may occur at any time. We will endeavour to publicise any changes.

 

You can request our Privacy Policy in document format by writing to our registered office or by emailing your request.

Registered Office
Camp Evolution Ltd
111. St. James' Road,
Stratford,
London E15 1RN
United Kingdom.

Telephone +44 (0) 161 706 0144

We are a registered private company in England & Wales Nº 10347239